Applications

Applying/Registration

The total number of course attendees is limited to 100 (plus 20 invited speakers) to facilitate interactions.
The target audience is PhD students and postdoctoral fellows, but senior scientists are also welcome.

Before registering, please review the tentative course program to ensure that the topics match your educational and professional interests.

Selection and Travel Grants

Selection for Youth Travel Fund (YTF travel grants) grants will be based primarily on submitted CVs and abstracts. However, we will also consider topic representation, career stage, geographical diversity, and gender balance to promote inclusivity.

How to apply/register

The registration form is provided through the University of Eastern Finland’s infrastructure to facilitate streamlined course fee payment. Please follow the link: REGISTRATION TO THE COURSE

Registration fees

Registration fees include access to the event sessions, name badge, certificate of attendance, virtual book of abstracts, daily lunch and refreshment breaks. Accommodation or travel are not covered (note, a FEBS YTF Award could cover your registration, accommodation and/or travel partially).

Terms and Conditions

By registering for the event, participants (also referred to as 'you') are entering an agreement with the Course Organizer(s) (presented in the About --> Organizing Committee tab of this website), and you are indicating acceptance to the terms and conditions set out below.

Registration Fee

The registration Fee for participants covers:

• Access to all scientific programme sessions
• Meals and refreshments as set out above
• Name badge, printed materials and certificate of attendance

Travel costs or accommodation are not covered by the registration fee.

Methods of Payment

Secure University of Eastern Finland´s infrastructure is used. Payment options are Apple Pay, GooglePay, VISA and MasterCard.

If you need special arrangements for paying the course fee, please let us know.

Registration cancellation & refund policy

All registration cancellation requests should be sent to info@retinaexvivo2026.febsevents.org in writing. For cancellation requests received on or before 14.5.2026, the full payment, less bank charges, will be refunded; for cancellation requests received on and after 15.5.2026, the full amount will be charged and no refunds will be made. No cash refunds will be made for credit card payments in the case of cancellation.

Travel insurance

You should seek and follow the advice of your government before booking travel to the event and before travelling to the event. You are solely responsible for making your own appropriate travel and other insurance arrangements before booking travel. The Course Organizers and FEBS shall not be liable to you for any losses incurred.

Modification and cancellation of the event

The Course Organizers are intending to run the event as a physical meeting, but if they decide at any time that it is not possible to continue with a physical event due to pandemic or other such restrictions, the event may be postponed. The Course Organizers will give you as much advance notice as possible if such changes are necessary. The Course organizers reserve the right to modify the Course programme, whether physical or online, which is published as an indication only.

If postponement is not possible, and the event is cancelled, the Course Organizers will endeavour to reimburse as much of the registration fee as possible. Such reimbursements will depend on the timing of such a cancellation/modification and organizational costs. Organizers may cancel the event as a result of circumstances outside of their reasonable control, including (but not limited to) pandemic, natural disaster, adverse weather conditions, fire or closure of airports. Where possible, they will endeavour to provide reasonable advance notice of any such cancellation.

Neither FEBS nor the Course Organizers shall be held liable for any other costs or losses incurred.

Disclaimer

The Course organizers take all reasonable care in making arrangements, and shall in no event be liable for acts or omissions in the event of injury, damage, loss, accident, delay or irregularity of any kind whatsoever during arrangements organized through contractors. Hotel and transportation services are subject to the terms and conditions under which they are offered to the general public.

In the absence of any negligence or other breach of duty by the Course Organizers or FEBS, these parties shall not be responsible for any bodily injury, illness, death or property damages (including theft) sustained by participants during the event.

In any event, neither the Course Organizers nor FEBS accept liability for damages or costs in the event of bodily injury, death, property damage, illness, disruption to travel plans and costs incurred as a result of events outside of their reasonable control, including (but not limited to) pandemic, natural disaster, adverse weather conditions, fire or closure of airports.

Governing law

Any dispute resulting from the above terms and conditions will be subject to Finnish law, and by accepting these terms you are submitting yourself to the exclusive jurisdiction of the courts of Finland.